Saint Mary's University of Minnesota is seeking candidates who are eager to contribute to its Lasallian Catholic mission of awakening, nurturing, and empowering learners to ethical lives of service and leadership. We invite individuals to help transform lives through education, inspired by the Catholic Intellectual Tradition’s quest to understand the human experience through faith and reason and its embrace of all who are dedicated to learning from one another through authentic conversations in search of the truth. We are especially interested in and give preference to candidates who demonstrate a vision to create and nurture initiatives that will advance our mission within the scope of their duties and who will foster a culture of dialogue that, with respect for all people, supports the search for meaning and purpose in pursuit of excellence.

Job Summary

The program coordinator provides any number of administrative services to program directors, faculty, and students in the Graduate School of Education. Working closely with program directors and Student Central staff, the program coordinator provides academic program assistance, administrative support, front-line customer service, and event coordination in support of a centralized student experience across all programs.

Salary Range: HOURLY $20-25

Main Duties & Responsibilities

• Provides administrative support to GSOE programs that includes calendar scheduling, recording meeting minutes, document management, filing, and other administrative duties.
• Supports the requirements for program licensure, practica, and field experiences in those programs that require it.
• Fields questions from students related to grade grievances or concerns with courses or instructors, working closely with program directors to resolve these issues in a timely manner.
• Serves as a resource for students’ questions related to careers or industries associated with given programs.
• Assist with program level communications, specifically external partners.
• Assists with course schedule development.
• Communicates with faculty to fill schedule for assigned courses.
• Coordinates documentation and communication of program policies, procedures, and outcomes.
• Provides administrative support relating to textbooks and course materials
• Tracks and archives course syllabi
• Provides technical assistance to students and faculty with Portfolium and other program-specific applications
• Participates in meeting and events as required.

Experience and Education Requirements

• Bachelor’s degree preferred; commensurate professional experience may be substituted.
• Experience in office, administrative, or customer service positions preferred, but not required.

Essential Knowledge & Skills

• Self-direction and ability to work with minimal supervision.
• Organized, detailed, process orientation.
• Team orientation/collaboration, both as leader and follower.
• Effective time management.
• Interpersonal skills to communicate effectively with various individuals.
• Technology literacy in the use of databases, online learning platforms, email, shared files.
• Learning agility/resourcefulness to find information/solve problems.
• Effective writing skills

Physical Demands

• Sedentary work. Sedentary work involves lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally and other sedentary criteria are met.

Physical Hazards – Health and Safety Concerns

• General office environments
• Ergonomics
• Noise
• Driving

Apply online at https://www.smumn.edu/about/offices-services/human-resources/employment-opportunities/ and include a cover letter, resume, and contact information for three professional references.

Saint Mary’s University of Minnesota believes inclusion and human dignity contributes to a robust academic and work environment and is critical to achieving the University's mission in an increasingly diverse society. Individuals with expertise and diverse skills from underrepresented groups are especially encouraged to apply. Saint Mary’s University of Minnesota is an equal opportunity/affirmative action employer. The successful candidate must support, respect, and advance the mission of Saint Mary's University as a Lasallian Catholic institution.

Saint Mary’s offers a comprehensive benefit package including health, dental, vision, life and disability insurance, flexible spending, retirement pension plan, and both undergraduate and graduate tuition remission plans.

All offers of employment are contingent upon the successful completion of a criminal background check.